Grants and Communication Officer at International Rescue Committee (IRC)

Grants and Communication Officer

Job Description
Background/IRC Summary:
Founded
in 1933 at the request of Albert Einstein, the International Rescue
Committee (IRC) responds to serious humanitarian crises around the world
and helps victims to survive and rebuild their lives.

For over
half a century, Tanzania has been a country of asylum, hosting one of
the largest refugee populations in Africa. Currently, the country hosts
approximately 287,903 Burundian and Congolese refugees, many of whom
arrived in 2015 as the crisis in Burundi increased. To
date, refugees continue to co-exist with the host communities in Kigoma
region expressing multiple reasons and needs. Within this context, IRC
provides protection and basic assistance in the areas of Safety
(comprises of Protection and Rule of Law, Women Protection and
Empowerment, and Child Protection), Health (mental health and
psychosocial support services and reproductive health), and Education.

Job Overview/Summary
This
position will be placed within the IRC Tanzania Grants Unit. The IRC
Tanzania Grants Unit acts as a formal coordination point between donors,
external stakeholders, and IRC departments, including programs,
finance, operations, regional and global headquarters. Within the Grants
Unit, the Grants and Communications Officer will primarily support the
IRC Tanzania Grants Unit with the management of the Tanzania portfolio
and generally support the Grants team with project cycle management
including leading grant meetings, reporting and budget monitoring, as
well as, implementing partner communications.

Major Responsibilities
Grants Management and Business Development

• When
  requested, support grants team with coordination and drafting of
  concept notes, proposals, annexes, modification requests and other
  documents that supports timely submission of calls for proposal.
• Maintain
  and update the grants tracking schedule ensuring all upcoming reports
  are tracked and communicated to the Country team and HQ/Regional staff
  to ensure timely reporting.
• Support coordination of program
  cycle meetings to ensure close implementation and financial oversight
  and identify challenges, delays or deviations from the project plan.
• Assist
  in tracking various grants budgets versus expenditures (BVA) and
  commitments in line with approved spending plans and the work plan IRC
  and partners and flag any variances and discrepancies to relevant
  parties. This includes supporting the grants team in facilitation of
  regular monthly BVA review meetings, taking clear action points/minutes,
  circulating to relevant staff and close follow-ups for action points.
• Support the IRC program teams and partners in preparing and reviewing spending plans and work plans as per the grants calendar.
• Support with report writing, capacity building initiatives to program staff at the field level as appropriate.
• Support
  the grants team in the realization of the IRC partnership Excellence
  for Equality Results System efforts with guidance from the SGC. This
  includes regular checks on existing partners monitoring schedules to
  support capacity building initiatives as well as general monitoring of
  compliance issues.
• Support in ensuring that the grants folder is
  up to date with information related to each (D1) grants both on IRC
  SharePoint, Box and on opportunity tracking and information system
  (OTIS).

Communication

• The
  role will support the grant and technical teams to produce high-quality
  drafts of publications and project deliverables for review, compile
  inputs to develop quarterly/annual reports, while ensuring all materials
  adhere to donor guidelines (including style guide and templates).
• Produce
  knowledge products on a regular basis including the IRC Fact Sheet,
  Annual Report and relevant communication and publicity materials
  banners, booklets on a regular basis.
• Work with IRC
  communications colleagues at regional and HQ level to ensure visibility
  of IRC Tanzania programming on Rescue net and through the main IRC
  social media channels.
• Contribute to the learning objective of
  IRC by supporting the identification, documentation and implementation
  of project’s learning, fact sheet and success/human interest stories.
• Facilitates
  internal communications, maintains internal program communications
  files, and provides communications training to project staff as
  necessary.
• Support the Grants team to develop input and content
  for the design, development, and management of public awareness
  communications programs and plan for key activities.

Key Working Relationships:
Position Reports to: Senior Grants Manager
Position directly supervises: N/A
Key Internal contacts: SMT, Grants, Programs, Operations staff, donors and stakeholders
Key External Contacts: Project stakeholders, government, and donors
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Qualifications

• Bachelor’s degree in communications, international development, journalism, public relations, or related field.
• A
  minimum of two (2) years of professional experience in grants
  management, communications, and outreach, including experience in
  managing the design and implementation of communications plans.
• Experience and knowledge of donor funding, contracts and reporting requirements is a strong asset.
• Strong
  knowledge of MS Office applications such as Word, PowerPoint, Excel,
  Outlook, and SharePoint are required; familiarity with web management
  tools and video editing and photo manipulation tools is desirable.
• Fluent written and oral English is required.

Personal Attributes and Competencies

• Excellent organizational skills and ability to determine priorities and meet multiple deadlines.
• Proven ability to multitask with strong attention to details.
• Demonstrated ability to work under deadline pressure and manage production schedules.
• Ability to work independently and as part of a team.
• Detail-oriented with good multi-tasking abilities and communication skills, both oral and written
• Self-motivated, honest, highly responsible, and punctual
• Ability to work both independently and as a team.

Travel: Based in Dar es Salam with at least once in a quarter travel to project locations across Tanzania.

Working Environment: Security
level yellow – The situation in most of the country is calm. Some parts
of Kigoma region experience insecurity-highway banditry.