Director, Finance at JHPIEGO International – Tanzania

Director, Finance
Director, Finance at JHPIEGO International May 2024
Job ID 2024-6018
Location TZ-Dar es Salaam
Category Global
Employment Status Full-Time
Overview
The
Finance Director will be overseeing all financial and operational
matters within the project including managing financial systems,
developing a budget for programs, generating financial reports, tracking
expenses, collaboration with the administration of sub-awards, managing
finance and operational issues, collaborating with the procurement and
management of vendors, monitoring the project’s supply chain and
inventory systems, and supporting finance staff from regional offices

S/he
will be the point person to ensure that the project office finance
systems are well established and meet the required standards, donor
requirements, as well as local laws and regulations. As a member of the
senior management team s/he will contribute to the project Office’s
strategic leadership.

S/he will serve as the primary finance and
operations liaison with the project office and other partners in
Tanzania. As a member of the senior management team, the Finance
Director will contribute to the project Office’s strategic leadership.
Additionally, the Finance Director will develop, implement, and
strengthen project’s financial and operational processes.

This position is contingent upon award from USAID. All qualified candidates are strongly encouraged to apply.

Reporting to: Chief of Party
Position supervised: Finance Manager and Operations Manager
This position will be closed on May, 24, 2024

Responsibilities
General

• Oversees and manages the financial and administrative operations of the project.
• Support project start-up and closeout activities and establishment of new offices as required.
• Help
  develop and implement project-specific financial management strategies,
  SOPs and administrative procedures that are consistent with institution
  and donor policies and operating systems.
• As part of the senior
  management team for the project provide advice, guidance, feedback and
  leadership on finance and operational issues related to the project.
  Work closely with Chief of Party and other senior project staff to
  improve finance and operational support.
• Supervise and mentor finance staff.
• Ensures
  adherence to all financial, personnel and administrative policies and
  procedures, including conformity to local laws and requirements.
• Identify and communicate compliance and risk issues to the Chief of Party as required.
• Provide
  overall guidance and support in resolving compliance issues noted. Work
  with the Chief of Party to proactively identify and manage risk for the
  project.
• Regularly review recommendations by the internal
  auditor, internal review teams, external auditors and donors and ensure
  follow-up action is taken on gaps noted. Ensures that the project is
  ready for audits/financial reviews at any time.

Finance

• Oversee
  overall financial system implementation including controls and
  standards. Review and maintain strong system of internal controls to
  ensure accurate financial reporting. Monitor and adapt project financial
  system to optimize financial transaction processing and required
  financial reporting. Supervise Finance Managers/Project Finance and
  Operations manager on financial/accounting aspects of his/her work.
• In
  collaboration with the Grants, Contracts and Strategic Partnership
  manager. Reviews and provides feedback on award documents, modification
  and other binding documents issued by others to the project.
• Assists
  project staff to develop work plans and annual budgets for program
  activities and the local office costs. Prepares annual work plan budgets
  and works closely with project staff on budgeting for current and
  prospective awards. Prepare any budget revisions and projections and
  respond to any external questions from donors and/or internal questions
  from within the project’s management structure.Works with the Chief of
  Party and other senior staff to ensure compliance with local laws and
  requirements especially related to payroll and income tax, VAT, and with
  various statutory bodies and audits.
• Monitors burn rates and
  expenses for the project in collaboration with technical staff.
  Responsible for verifying all project’s expenditures and developing
  projections and other financial reports for management decision making.
  Ensure financial integrity of the data, due diligence review and
  follow-up.
• Work with the Grants, Contracts and Strategic
  Partnership manager to ensure all sub-recipients are selected, managed,
  and monitored as per project’s policies. Works with finance and program
  team to close-out sub-awards and ensure all final reporting is done in a
  timely manner.
• Prepare quarterly reports, pipeline,
  projections, consolidated annual fiscal report, and any other financial
  reports as required by donors and/or management. Serve as a financial
  liaison with country-level donors.
• Routinely reviews cash flow
  and RIF balances to ensure that project’s expenditure is within the
  amounts established for the country office.
• Proactively manage
  annual funding cycles and ensure that all expenses for the project year
  are recorded prior to the end of the funding cycle.
• Assume other duties as assigned.

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Required Qualifications

• Master’s in accounting, Finance or Business Administration,.
• 9 years’ and above experience managing USG funded programs.
• Excellent financial and accounting skills
• Familiar with QuickBooks accounting software
• Computer skills (including MS Word, Excel, PowerPoint)
• Demonstrated ability to effectively manage several major activities simultaneously.
• Proficiency in Microsoft Office software applications
• Strong interpersonal, writing, and oral communication (English required and a local language preferred)
• Ability to work independently in an unstructured environment, as well as with a team.
• Handle employee salaries with confidentiality.
• Experience working in donor-funded NGOs and global organizations, preferably USG financed programs.
• Ability to travel domestically as needed.