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| Médecins Sans Frontières (MSF) |
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Médecins Sans Frontières (MSF) Tanzania Jobs 2024
JOB VACANCY – PERSONNEL ADMINISTRATION MANAGER – FULL TIME – 100%
Médecins
Sans Frontières (MSF) is an international, independent, medical
humanitarian organisation that delivers emergency aid to people affected
by armed conflict, epidemics, natural disasters and exclusion from
healthcare. MSF offers assistance to people based on need, irrespective
of race, religion, gender or political affiliation. MSF is therefore
guided by the principles of neutrality and impartiality. These
principles must apply to all MSF staff.
Title: PERSONNEL ADMINISTRATION MANAGER
Direct Reports: HUMAN RESOURCES COORDINATOR
Location: DAR ES SALAAM
MAIN PURPOSE
Is
responsible of ensuring that MSF is a Responsible employer in the
mission, supports proper management of HR across the board and assumes
full responsibility of all Administrative and legal issues in the
Mission.
- Know
labour legislation in force in mission country; keep her/himself
informed of any amendment made in labour legislation by regularly
checking legislation sources and/or regularly meeting with lawyer, other
local authorities at this level; - Know all MSF policies,
procedures, tools, standards and principles regarding all staff’
(national, international, regional, etc.) working conditions, benefits
and remuneration, job profiles and function grids, health coverage,
etc., adapts them to the Mission reality and ensures an equitable,
efficient, transparent, fair and accountable implementation by all
relevant staff throughout the Mission. - Is responsible for the
proper implementation and follow up of internal regulations and terms of
employment contracts of all national staff, ensuring that all staff is
employed in the frame of fair labour conditions, and according to local
legislation, MSF HR vision, values and principles. - In close
collaboration with HRCo, ensures regular administrative meetings with
all staff throughout the mission take place in order to ensure they are
aware and respect their rights and duties and to inform them of any
change in Labour legislation and general employment framework which may
affect them (i.e. legal amendments, changes in local practices, new
HR-Admin policies or procedures, amendments to Internal Regulations,
etc.). - Is responsible to ensure that all functions and job
profiles at Mission level meet with the Mission’s function grid approved
by HQ and are aligned with MSF Standard Job Profiles and Function Grid,
and that any new function or amendment to an existing one (including
significant changes in responsibilities and/or mixing existing
functions) are requested in advance to HRCo and HRO/REHUCO for previous
validation by HQ. Identifies deviations and shares them with HRCo in
order to draw an action plan in case corrections are needed/convenient. - Is
responsible for the payroll process (monthly checks for the entire
mission, question and challenge the admins, make sure the variables are
correct, last responsible of mission payroll before submitting to
HRCO/DHRCO) - Is responsible to ensure that National Staff
remuneration (salary, post adjustments, compensations, final
settlements, etc,) and benefits (holidays, leaves, social coverage,
health coverage, etc.) meet with the Mission’s salary grid validated by
HQ, Internal Regulations and HR policies, ensuring MSF acts as a
responsible employer at any time. - In close coordination with the
Financial Coordinator, ensures fulfillment of national legislation
regarding employees’ taxes and social security at Mission level, checks
that monthly declaration forms for taxes and employee/employer social
security contributions are correct and sends them to the Financial
Department. . - Informs HRCo in case a legal risk is detected
within her/his area of responsibilities and suggests actions to take in
order to prevent it. Follows up employees’ claims and keeps HRCo
informed at any time. - Ensure that MSF, as an employer, as well
as all MSF employees comply with safety and risk prevention measures as
stated by local legislation and/or MSF standard policies and
procedures.. - Ensure an efficient filing system (physical and
electronic files) of all administrative files at Mission level, granting
strict confidentiality of employees’ personal files and other
administrative private documents upon request of HRCo, and ensuring
preparedness in case of evacuation. - Upon request of the HRCo,
maintain regular contact with ministries, national administrations,
other MSF sections and other NGOs to improve/keep up to date with
administrative practices. - Available to do admin gap fillings.
- Knows
Homère in depth and ensures a proper parameterization, use of the
system and quality of data throughout the Mission, being her/himself the
Missions’ technical reference in absence of a person specifically in
charge of the system. - Ensure, in close collaboration with HRCo
and Logistics department, that all international and internal movements
in the Mission are properly managed (visas, tickets, per diem when
necessary, dates of arrival/departure, etc.), and ensures proper
accommodation conditions (i.e. room, food, etc.) by informing all
relevant people/departments.
Minimum Educational Qualification:
- Bachelor Degree in Business Administration, HR, Law or related studies.
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Experience:
- Minimum of 2 years experience in related position
- Working with NGO is added advantage
Languages:
o Knowledge of both English and Swhili is mandatory.
Competencies and Knowledge:
o People Management.
o HR Management
o Commitment.
o Flexibility.
o Results.
o Teamwork.
Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.
APPLICATION DETAILS
All
interested candidates shall submit their motivation letter, CV and copy
of relevant professional certificates not later than Saturday 25th May 2024, at 4:00 PM . Please quote the job title on the email subject “PERSONNEL ADMINISTRATION MANAGER”.
Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org.
The applications can also be submitted at MSF offices situated at
Mikocheni B, Daima street House no 16 Dar es Salaam, or in Nduta
Refugees Camp, Kibondo District or MSF Guest House Kibondo or at MSF
office situated in Liwale, Lindi.
The protection of your
personal data is important to MSF. By submitting your application, you
consent to MSF using your data only for the recruitment process to have
all the information and documents necessary to proceed with the
recruitment, validation of your application and selection of the most
suitable candidate. Your data will be treated confidentially. Only
people part of the recruitment process have access to your data. MSF
does not sell your data under any circumstances. If you have any
questions or requests, you can contact msfch-tanzania-hrmanager@geneva.msf.org
ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED
